On a $100M project, that's $10–25M in scope changes tracked on paper, in spreadsheets, and through email threads that nobody can find six months later.
85%
Projects delivered late
Manual change order handling is the leading cause of schedule overruns.
10+
Hours weekly on admin
Project managers buried in paperwork instead of managing the build.
90%
Can't find documents
Critical backup scattered across email, shared drives, and text messages.
$177B
Annual communication waste
Poor data flow between stakeholders erodes margins across the industry.
How It Works
Three roles, one system of record.
Earlytrain mirrors how construction teams actually work. Each role sees exactly what they need — no more, no less.
01
Subcontractor
Document and submit
Drop a PDF, snap photos, or paste an email. AI extracts the details and populates the change order. The sub reviews, edits, and submits — five minutes, no training required.
02
Construction Manager
Review with full context
Every submission arrives with AI analysis, contract rate verification, and deviation flags. The CM confirms merit, classifies the cost, and routes it — with every dollar traced to the contract.
03
Owner
Approve with confidence
The owner sees the final cost with markups applied, supporting documents attached, and a clear audit trail. One click to approve. No spreadsheets to reconcile.
Built For Everyone
Everyone wins when the system works.
AI-powered change order management that transforms the workflow for every stakeholder in the process.
Owners
Real-time cost visibility across every project
Cost Control
See approved, pending, and potential costs in real time — not at month-end reconciliation.
Faster Decisions
Every change order arrives with full context, markup breakdown, and supporting docs.
Audit Trail
Complete timestamped record of every approval, rejection, and cost decision.
Construction Managers
Stop chasing paper, start managing the build
AI-Assisted Review
Every submission is checked against contracted rates, flagged for deviations, and scored for completeness.
Contract Enforcement
Labor rates, markups, and approval thresholds extracted from the contract and enforced automatically.
One Dashboard
See what needs your action, what's aging, and what's approved — across every sub and every project.
Subcontractors
Get paid faster with less paperwork
5-Minute Submissions
Drop a quote PDF and let AI fill the form. No re-keying line items, no lost attachments.
Visibility Into Status
See exactly where every change order is in the approval process. No more follow-ups.
Margin Protection
Contracted rates and markups are applied automatically. No manual calculation errors.
From paper chaos to digital clarity.
See how Earlytrain can save your team 10+ hours a week and get change orders approved faster.
